FOR IMMEDIATE RELEASE
State Archives Announces $4 Million In Local Government Records Management Improvement Grants
The New York State Archives awarded $4 million in Local Government Records Management Improvement Fund (LGRMIF) grants to over 70 local governments, government agencies and school districts across the state to help improve records management systems to better serve the public, State Department of Education Commissioner MaryEllen Elia announced today.
“We’re proud to support projects to improve records management in local governments and school districts across the state,” said Board of Regents Chancellor Betty A. Rosa. “Records are a key element in civic engagement, public service and government accountability. These grants support the management of government records so these documents are available and accessible to future generations.”
“By supporting the development of better records programs, we assist local governments and school districts in meeting their obligations to the citizens they serve, help to preserve our state’s local history and support easier access to records of local communities,” Commissioner Elia said. “I thank the applicants for their commitment to their community and for promoting improvements in local government.”
“These grants continue to provide critical support to local governments as they meet the records management challenges of new technology and online access to information,” said Carolee Conklin, Rochester City Councilmember and chair of the Local Government Records Advisory Council, which provides advice and guidance to the State Education Department on programs and grants to support records management in local governments in New York State.
Awards range from $1,256 to $200,000. Awards by county are below:
|
County |
Name |
Project Category |
Award Amount |
|
Albany |
Albany County |
Document Conversion and Access |
$149,077 |
|
Albany |
Town of Knox |
Inactive Records |
$23,156 |
|
Allegany |
Fillmore CSD |
Document Conversion and Access |
$39,150 |
|
Broome |
Village of Johnson City |
Historical Records |
$1,256 |
|
Cattaraugus |
Franklinville CSD |
Document Conversion and Access |
$42,516 |
|
Clinton |
Peru CSD |
Document Conversion and Access |
$17,451 |
|
Clinton |
Town of Black Brook |
Inactive Records |
$19,861 |
|
Clinton |
Town of Saranac |
Inactive Records |
$36,764 |
|
Cortland |
Cortland County |
Document Conversion and Access |
$74,313 |
|
Dutchess |
Dutchess County |
Document Conversion and Access |
$14,185 |
|
Dutchess |
Millbrook CSD |
Document Conversion and Access |
$53,200 |
|
Erie |
Town of Grand Island |
Document Conversion and Access |
$49,972 |
|
Erie |
Town of Orchard Park |
Inactive Records |
$61,240 |
|
Essex |
Essex County |
Document Conversion and Access |
$63,700 |
|
Essex |
Town of Lewis (Essex) |
Inactive Records |
$30,161 |
|
Franklin |
Town of Tupper Lake |
Document Conversion and Access |
$83,024 |
|
Lewis |
Town of Watson |
Inactive Records |
$10,025 |
|
Monroe |
City of Rochester |
Demonstration Project |
$200,000 |
|
Monroe |
Honeoye Falls-Lima CSD |
Inactive Records |
$31,651 |
|
Monroe |
Monroe County |
Document Conversion and Access |
$56,004 |
|
Monroe |
Village of Scottsville |
Document Conversion and Access |
$28,414 |
|
Montgomery |
Montgomery County |
Document Conversion and Access |
$77,300 |
|
Nassau |
Hicksville Water District |
Document Conversion and Access |
$39,291 |
|
Nassau |
Nassau BOCES |
Document Conversion and Access |
$102,203 |
|
Nassau |
Nassau County |
Document Conversion and Access |
$70,792 |
|
New York |
NYC Administration for Children’s Services |
Document Conversion and Access |
$74,892 |
|
New York |
NYC Commission on Human Rights |
Document Conversion and Access |
$67,847 |
|
New York |
NYC Department of Business Services |
Document Conversion and Access |
$75,000 |
|
New York |
NYC Department of City Planning |
Document Conversion and Access |
$74,365 |
|
New York |
NYC Department of Education |
Document Conversion and Access |
$75,000 |
|
New York |
NYC Department of Parks and Recreation |
Document Conversion and Access |
$50,760 |
|
New York |
NYC Department of Records and Information Services |
Historical Records |
$74,642 |
|
New York |
NYC Department of Records and Information Services |
Administrative (DORIS only) |
$151,976 |
|
New York |
NYC Department of Sanitation |
Inactive Records |
$72,853 |
|
New York |
NYC Design Commission |
Inactive Records |
$17,215 |
|
New York |
NYC office of Chief Medical Examiner |
Document Conversion and Access |
$74,969 |
|
New York |
NYC Police Department |
Document Conversion and Access |
$32,863 |
|
Niagara |
Town of Wheatfield |
Document Conversion and Access |
$39,925 |
|
Niagara |
Village of Lewiston |
Document Conversion and Access |
$44,097 |
|
Oneida |
Oneida County |
Demonstration Project |
$87,000 |
|
Ontario |
Ontario County |
Document Conversion and Access |
$63,020 |
|
Ontario |
Town of East Bloomfield |
Files Management |
$25,102 |
|
Orange |
Orange-Ulster BOCES |
Document Conversion and Access |
$118,478 |
|
Otsego |
City of Oneonta |
Document Conversion and Access |
$49,926 |
|
Otsego |
Town of Springfield |
Inactive Records |
$20,720 |
|
Putnam |
Putnam County |
Document Conversion and Access |
$147,725 |
|
Putnam |
Town of Patterson |
Document Conversion and Access |
$17,150 |
|
Rensselaer |
Brunswick CSD (Brittonkill) |
Historical Records |
$9,412 |
|
Rensselaer |
Town of Petersburgh |
Inactive Records |
$31,365 |
|
Rockland |
Clarkstown CSD |
Document Conversion and Access |
$67,274 |
|
Rockland |
Village of Hillburn |
Document Conversion and Access |
$28,631 |
|
Saratoga |
Milton Fire District #1 (Saratoga) |
Inactive Records |
$21,667 |
|
Saratoga |
Saratoga Springs City Center Authority |
Inactive Records |
$22,741 |
|
Saratoga |
Town of Clifton Park |
Files Management |
$111,212 |
|
Schenectady |
Niskayuna CSD |
Document Conversion and Access |
$14,758 |
|
Schenectady |
Schenectady City SD |
Document Conversion and Access |
$30,600 |
|
Schenectady |
Village of Scotia |
Inactive Records |
$13,018 |
|
Schoharie |
Schoharie County |
Document Conversion and Access |
$47,446 |
|
St. Lawrence |
St. Lawrence-Lewis BOCES |
Document Conversion and Access |
$147,874 |
|
Steuben |
Steuben County |
Document Conversion and Access |
$74,400 |
|
Steuben |
Town of Corning |
Inactive Records |
$16,000 |
|
Suffolk |
Suffolk 1 BOCES |
Document Conversion and Access |
$144,253 |
|
Suffolk |
Town of Smithtown |
Document Conversion and Access |
$129,693 |
|
Suffolk |
Village of East Hampton |
Document Conversion and Access |
$75,000 |
|
Tompkins |
Tompkins County |
Document Conversion and Access |
$36,873 |
|
Ulster |
City of Kingston |
Document Conversion and Access |
$44,959 |
|
Warren |
Warrensburg CSD |
Inactive Records |
$68,185 |
|
Westchester |
Greenburgh CSD |
Document Conversion and Access |
$28,807 |
|
Westchester |
Hawthorne-Cedar Knolls UFSD |
Document Conversion and Access |
$46,040 |
|
Westchester |
Town of Mamaroneck |
Historical Records |
$7,745 |
|
Westchester |
Valhalla UFSD |
Document Conversion and Access |
$24,788 |
The State Archives, part of the State Education Department, administers the LGRMIF grants, which are used by local governments to improve their record management systems to better serve the public. It is a competitive program with grants awarded based on the merits of the applications. The LGRMIF derives its revenues from a small fee paid when people file or record documents with county clerks and the Register of the City of New York.
Since its inception in 1988, the program has provided over $250 million in competitive grant funds to local governments statewide. These funds support a wide variety of projects that help local governments manage paper, and increasingly, electronic records. Project categories include:
- Disaster Management: projects aimed at developing, testing and implementing disaster and business recovery plans to protect local government archival and vital records, both hardcopy and electronic.
- Inactive Records: projects aimed at planning, developing or improving the management of records during the inactive phase of their life cycle. Inactive records are records that are used infrequently but must be retained because their retention periods have not yet expired.
- Historical Records: projects aimed at preserving historical records or using local government records as teaching tools in the community and in the classroom.
- Files Management: projects aimed at improving the systematic control of active files.
- Document Conversion and Access: projects aimed at converting records to another format through the use of microfilming or imaging.
Grant projects may start on July 1, 2017 and all work on grant projects must be completed by June 30, 2018. For more information about LGRMIF please visit:
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